1099/W-9 Chaser · Year-end contractor paperwork
Every W-9 collected. Before January bites.
Add your contractors once. We chase the W-9, check the TIN format, show you who crosses the reporting threshold, and hand a founder the 1099-NEC batch for review — nothing is e-filed without a person approving it.
Thresholds per IRS guidance after the One Big Beautiful Bill Act of 2025 — confirm with your CPA. Demo figures are sample data.
How it works
Three steps from roster to ready batch
The painful part of 1099 season is not the form — it is the six emails it takes to get a W-9 back. The chaser does the nagging, and keeps a person in the loop before anything is filed.
1. Add your contractors
Name, email, and what you have paid them this year. Paste from your bookkeeping export or type them in one at a time.
2. We chase the W-9
One request email plus two reminders, seven days apart. When a form comes back, the TIN is format-checked on the spot so you are not fixing rejections in February.
3. Founder reviews, then the batch is ready
Every 1099-NEC batch is read by a person before it goes anywhere. Nothing is e-filed without someone approving it.
Contractor roster & chase board
Demo · runs in your browserAdd a contractor, or load the sample roster to see the board fill in. Everything stays in this browser tab — only the last four digits of any TIN are kept between visits.
| Contractor | Type | YTD paid | Threshold | W-9 status | TIN | Actions |
|---|
Corporations are generally exempt from 1099-NEC reporting; payments to attorneys are the usual exception and still get a form. TIN check is format-only (EIN 12-3456789 or SSN 123-45-6789) — it does not verify the number with the IRS. Not tax advice; you are responsible for the accuracy of filed forms.
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Add a contractor or load the sample roster to see the batch fill in.
Deadlines
The January calendar
1099-NEC forms are due to the recipient and the IRS by January 31 (next business day when it falls on a weekend). Working backwards from that date, here is the chase schedule for the tax year selected above.
What the IRS gets
Copy A of each 1099-NEC plus the transmittal, filed electronically by the deadline. Paper filing has its own limits — ask your CPA.
What the contractor gets
Copy B by January 31, showing the total you paid and any backup withholding taken. A returned W-9 is what makes it accurate.
What you keep on file
The signed W-9s, your request and reminder log, and proof of any refusal. Keep them for at least four years after the filing is due.
Planned pricing · join the waitlist
Two ways to pay, neither for sale yet
The chaser ships in December, ahead of the first reminder cycle. Prices below are planned, not final — the waitlist hears first.
Per batch
For a business with a handful of contractors
plus $2 per 1099 form
- Unlimited contractors on the roster
- W-9 request + two reminders per contractor
- TIN format check on every returned form
- Founder review before anything is filed
Bookkeeper
For bookkeepers and firms filing for many clients
unlimited batches and forms
- Every client on one chase board
- Per-client rosters and batch status
- Same TIN check and reminder cadence
- Founder review on every batch
FAQ
Questions owners ask before January
Is this tax advice?
No. Vermilion Vitez is not a law firm or an accounting firm. The chaser organizes your contractor paperwork, checks that a TIN looks like a TIN, and tells you who is at or above the reporting threshold. It does not decide what is reportable for your business. You are responsible for the accuracy of any form you file — confirm the details with your CPA.
Who needs a 1099-NEC?
Generally, any non-employee you paid at or above the reporting threshold during the year for services — $600 for tax year 2025, and $2,000 for payments made in 2026 and later (raised by the One Big Beautiful Bill Act of 2025 and indexed for inflation after 2026). Payments to corporations are generally exempt, with attorneys the usual exception. Confirm with your CPA.
What if a contractor will not give a TIN?
Backup withholding applies at 24% when a payee refuses to provide a TIN, and you still report the payments. Keep proof that you asked — the request and reminder log the chaser produces is exactly that record.
When does the tool actually e-file?
It does not yet. This page is a demo and a waitlist; the product ships in December. When it does, a founder reviews every batch before any filing happens — nothing is e-filed without a person approving it.
Stop chasing W-9s in January.
Join the waitlist and be the first roster on the board when the chaser ships in December. Prefer to talk it through first? Book a call.